Cultivation Management
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      Tracking Labor Hours

      Learn how to track labor hours for each of your team members. Setup permissions, create tasks and cycles, and assign tasks for labor capture in the FloEnvy Mobile App or Dashboard.

      Prerequisites

      • Determine who will be responsible for tracking labor on your team. We recommend choosing one of two methods:
        1.  Team Leader Only
          • In this method, your individual team members will not track their own labor hours. Instead, you will appoint a few designated team leaders who will be fully responsible for tracking labor hours for the entire team.
          • Team leaders should be granted access to the FloEnvy Dashboard and all relevant task permissions to assign users to tasks.
          • Labor hours are tracked directly from the FloEnvy Dashboard by team leaders.
          • The FloEnvy Mobile app is not required.
        2. Fully Collaborative
          • In this method, each of your team members will track their own labor hours using the FloEnvy Mobile App
          • Only you and a few team leads should have access to the FloEnvy Dashboard to create cycles and assign users to tasks.
          • All other team members will only have access to the FloEnvy Mobile App to view their tasks and start/end each labor session 
          • Note:
            • This is recommended only if each of your team members has access to a mobile device 
            • This method requires your team to be very diligent in adopting FloEnvy (if you already have trouble getting your team members to use technology, we highly recommend method #1).
      • Meet with your team and decide which tasks make sense for you to track labor data.
        • The more tasks your team wants to track labor, the more effort it will take to input data into FloEnvy.
        • It might make sense to not make sense for your team to track every single task to start, as it will take more work to manage.
      • To avoid overwhelming your team, we highly recommend starting with a few tasks instead of tracking every single one.
        • We recommend  tracking the standard cultivation tasks in your first few cycles
        • Examples of common tasks to track labor hours include topping, defoliation, and trimming.

      Creating Task Types

      To assign users to tasks and begin tracking labor hours, you must have Task Types configured.

      Your FloEnvy account will come with a set of Standard Cultivation Task Types. You can also create additional Task Types to match your workflow.

      To do so, follow the steps here outlined in the FloEnvy Cultivation Guide.

      Setup Users & Permissions

      • Navigate to the Users page (In the main menu, open “Staff” → “Users”)
         
      • Add a User record for each member of your team by clicking “+ New User”


        • If you have over a dozen users, you can save time by using the “Import” button to bulk import your users
      • To set a User’s permissions, click on the column “Allowed Tasks” inside of each row
        • This will open the Task Permission Drawer:


      • There are 6 tabs inside the Task Permission Drawer
        • Create:  Allows the user to create this task inside of a cycle
        • Finalize: Allows the user to finalize any action item data submitted (if the task has inventory triggers)
        • Submit Action Data: Allows the user to submit action item data
        • Manage Labor Data: Allows the user to track labor hours in the FloEnvy Dashboard and manage task assignments (required for each team leader who will be managing labor).
        • Reporting: Allows the user to view reports in the FloEnvy dashboard
        • Submit Quality: Allows the user to utilize the Quality Control features inside each cycle task

      Creating a Cycle

      Once you have a Tasks and User Permissions Setup, you can create a Template and then a Cycle. To do so, follow the steps here outlined in the FloEnvy Cultivation Guide.

      Assigning Users to Tasks

      • Open the “Labor Captured” section of each Cycle Event or Calendar Event:

      • Click the “+” button and select the employee(s) you wish to assign to the task

        • Hit save and the user should now be visible under the “Queued” section
        • The task will now show up in the FloEnvy Mobile App for each user that is queued up

      Logging Labor Data


      There are 2 primary ways to log labor data:

      1. Logging Labor in the FloEnvy Mobile App
      Once your tasks are assigned to each team member, they can now access the task directly from the FloEnvy Mobile App.
        • Instruct the users to login to the FloEnvy Mobile App and open a tasks assigned to them
        • Once they open a task, they can click the “Start Session” button
          • Now the user is on the clock and accumulating labor hours
        • When the session is over, they can click the “End Session” button
          • Now the user’s session is over and the hours will be added to the Labor Hours counter for the Cycle Task
      2.  Logging Labor in the FloEnvy Dashboard

      Alternatively, you can track labor hours directly from the FloEnvy Dashboard without the Mobile App.

      • Select the user that you wish to start a labor session
      • Click the “Start” button
        • Now the user is on the clock and accumulating labor hours
      • When the session is over, click the “End” button
        • Now the user’s session is over and the hours will be added to the Labor Hours counter for the Cycle Task